Delete protection for your own work
Put a hold on it, and it cannot be deleted until you take the hold off.
Piskes Vault records a hold against one item — a note, a form, a Drive document — with the reason you gave. The Piskes apps that check for holds refuse to delete a held item for good, and write down that they refused.
What this is, precisely: a personal tool for protecting items you own from being deleted. You can hold only your own items, only you can release a hold, and it covers the item kinds listed on this page and no others. It does not freeze edits, collect copies or export anything, and it makes no claim to meet any legal or regulatory standard.
Name the item
Type its kind — the dialog suggests the nine that are checked — and its id. There is no hold button inside the other apps yet; holds are placed here.
Give a reason
A hold cannot be placed without one. The reason stays on the hold, so the item’s owner in six months knows why it is still there.
A delete is refused
Trash it, purge it, empty the bin: the item stays. When a person asked for the delete, the refusal is written to the activity log.
Drive documents
Moving to the trash, deleting from the trash, emptying the trash and the automatic 30-day clear-out all leave a held document alone.
02Uploaded files
Drive’s trash, purge and clear-out, and deleting from the shared image library in Drive, Email, Chat, Helpdesk and Website Builder.
03Notes
Deleting a held note is refused.
04Calendar events
Deleting a held event is refused.
05Contacts
Deleting a held personal contact is refused.
06Forms
A held form cannot be deleted, so its answers stay with it.
07Groups
A held group cannot be deleted. Addresses can still be added to it and removed from it.
08Cases
Deleting a held case is refused.
09Tags
Deleting a held tag is refused.
Not covered
Where a hold does nothing yet.
A hold on an item from this table is recorded, and protects nothing. That is why the dialog only suggests the nine kinds above.
| What happens to a held item | Status | |
|---|---|---|
| Editing any held item | Edits go through | Not blocked |
| Mail deleted for good in Piskes Mail | Deleted | Not yet |
| Contacts and deals in Piskes CRM | Deleted | Not yet |
| Tasks and boards | Deleted | Not yet |
| Knowledge base images and files | Deleted | Not yet |
| Drive comments, share links and grants | Deleted | Not yet |
Who can do what
The rules, in three lines.
Only the owner places a hold
Vault checks that the item is yours before it records anything. Someone else’s id is answered as not found, and nothing is written.
Only the placer releases it
A hold stays until the person who placed it releases it. Released holds stay on the list, marked as released.
Your activity, in order
Holds you placed, holds you released, and deletes of yours a hold refused, each with the time it happened.
Questions
The awkward ones, answered before you rely on it.
Can I use this to preserve records for litigation or an audit?
It is delete protection for your own items. There is no admin view across a workspace, no custodian notices, no search and no export, and it has not been assessed against any legal or regulatory standard. If that is what you need, this is not it today.
Can a workspace admin hold or release my items?
No. Holds are personal: the owner of an item places them, and the same person releases them. There is no admin override yet.
Does a hold stop someone editing the item?
No. A hold blocks deletion only. A held note, event, form or document can still be changed.
Where do I find an item’s id?
For a form or a group it is the last part of the address in your browser. For other kinds it is not always shown, which is the roughest edge in the product today.
Will a hold keep an item after its owner deletes their account?
Do not rely on it for that. A hold protects an item from being deleted by hand or by a clear-out; it is not designed to outlast the account that owns it.
Hold the one thing you cannot afford to lose to a tidy-up.
Pick it, give the reason, and the next time somebody empties the bin, it is still there. Check the list above first — a hold on anything else protects nothing.